The use of expense software for keeping track of business expenditures is a proven way to make this important business function efficient and accurate. This type of system can be used for both internal expenditures and external ones.

The use of expense software in the workplace has grown significantly…
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In a project whether big or small, a corresponding budget is in place to keep the project going. Every project stakeholder’s concern is if the project is working within a specified allocated budget. Now it’s the project manager’s responsibility to see to it that this is what’s taking place.…
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The Expense Register records the full details of all Expense Forms submitted, thereby enabling:

- The Project Plan to be updated with the expenses recorded against each task
- The cost of each staff member to be calculated and monitored throughout the project

The Project Manager may have authority to approve only budgeted expenditure. Unbudgeted expenditure over a certain limit may require the approval of the Project Board or Sponsor. The Project Manager will then either:

Expense forms should be completed for ALL project expenses, including contractor, supplier, equipment, materials and administration expenses. Staff salary expenses are exempt as total salary expenses can be calculated from the timesheet information provided to the Project Manager on a regular basis.