Time Management is undertaken through the completion and approval of ‘Timesheets’. A Timesheet is a document which records an allocation of time against a set of project activities listed on the Project Plan. Timesheets are typically completed  weekly, by all members of the project. This includes project staff, contractors and often suppliers. If timesheets are not recorded, then it may be difficult to accurately assess the amount of time spent undertaking project activities and therefore become impossible to manage the project constraints of time, cost and quality.

Although the Time Management Process is usually initiated after the Project Plan has been formally documented and the project is underway (i.e. during the ‘Execution’ phase of the project), timesheets may be completed at any phase of the project if requested by the Project Manager. For instance, it may be necessary to record timesheets throughout the entire project to ensure that the full costs of the project are captured.

The following diagram depicts the processes and procedures to be undertaken to document, approve and register timesheets within the project. Where applicable, Time Management Roles have also been identified.